Event Promotions & Incentives | Tourism Richmond, BC

Tourism Richmond, in collaboration with our 10 RHDA hotel partners, is offering a new incentive program for meeting planners who choose Richmond, BC for their next business event.

Significant funding is available for both pre-event activities, such as site visits, and for event costs when you book eligible meetings in Richmond, BC.

Total funding is determined based on a number of factors including:

Group size and total number of room nights.
Time of year.
Industry sector.
Event sustainability plan. The Richmond Roadmap: Responsible Events in Richmond provides ideas and information for event planners to help create an environmentally and socially responsible event.

How it Works:

1. Complete the application form below.
2. Tourism Richmond will review your application and follow up with you within 5 business days.
3. If your event is eligible, Tourism Richmond will provide a Letter of Intent with funding details.
4. Once your event is confirmed and you have a contract with one of the RHDA hotels, send a copy of the signed contract to Tourism Richmond.
5. Next, a Funding Agreement will be provided by Tourism Richmond.
6. After the event, you are required to fill in a Post-event Report provided by Tourism Richmond as the final step.

Eligibility details:

There are no blackout dates to worry about!
Minimum of 25 rooms on peak night.
When applying for the incentive fund, you must not already have a contract signed at a hotel.
It is only applicable with a contract signed with one of the RHDA hotels.
Travel trade groups, sport hosting events, tournaments, and sport competitions do not qualify.
Tourism Richmond requires a post-event report defining the sustainability plan and overall summary associated with the event (Tourism Richmond to provide).
Eligibility and funding is determined at the sole discretion of Tourism Richmond and eligibility criteria may be amended by Tourism Richmond. Funding is limited and may end at any time.
For questions or more information, contact Sophie Lui at slui@tourismrichmond.com

10 RHDA hotels are:

Sheraton Vancouver Airport Hotel
River Rock Casino Resort
Executive Hotel Vancouver Airport
Radisson Hotel Vancouver Airport
Radisson Blu Vancouver Airport Hotel & Marina
Vancouver Airport Marriott Hotel
The Westin Wall Centre, Vancouver Airport
Hilton Vancouver Airport
Versante Hotel
Fairmont Vancouver Airport

Business Events Incentive Fund Application

Contact Information

Organization Name(Required)

Organization Contact(Required)

First Last

Primary Phone(Required)

Email(Required)

Please contact me by(Required)

Organization Address (Billing)(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Third Party Planner (as applicable)

Third Party Organization Name

Third Party Contact

First Last

Primary Phone

Please contact me by

Event Information

Event name

Name of meeting(Required)

Event type

Event frequency

Month of event(Required)

Year of meeting(Required)

Estimated number of attendees(Required)

TOTAL Number of Room Nights for the duration of the event(Required)

Maximum number of rooms for a SINGLE night during the event(Required)

Meeting start date(Required)

Meeting end date(Required)

Industry Sector(Required)

Does your event have a sustainability plan? (Green Initiatives)(Required)

*If you are responding yes, you must submit your sustainability plan post event.

Please provide a brief description of this event(Required)

Where was this event held in the last three years?(Required)

Are there any other destinations under consideration?(Required)

Where did you first hear about Tourism Richmond’s Business Events Incentive Fund?(Required)

If you selected 'Other' to the question above, please specify here:

RFP Due Date(Required)

Approximate Decision Date(Required)

Submit Your Hotel RFP

Accepted file types: pdf, Max. file size: 128 MB.

Note: If you currently do not have an RFP for this program, you can upload any supporting documents, or submit only the application without attachments.

Note: After clicking ‘Submit’, please remain on the page until the confirmation screen appears. To ensure a smooth process, please refrain from using the browser’s navigation buttons such as ‘back’ and ‘forward’ during this time. Should you encounter any issues or have questions, feel free to reach out to Sophie Lui. We appreciate your submission of the Business Events Incentive Fund Application and are here to assist you throughout the process. Thank you for choosing Tourism Richmond.

Conference on the Coast in Richmond BC

Business Events Incentive Fund

Business Events Incentive Fund Application

Contact Information

Event Information